Terms of Service

1. Acceptance of Terms

By accessing or using Artwork Codex, you agree to be bound by these Terms of Service. If you do not agree, do not use the service.

2. Description of Service

Artwork Codex provides artwork cataloging, collection management, and related tools for artists and collectors. We offer both free and paid subscription tiers.

3. User Accounts

You are responsible for maintaining the confidentiality of your account credentials and for all activities under your account.

4. Subscription Tiers & Limits

Artwork Codex offers the following tiers:

• Free — Up to 5 artworks.
• Starter — Up to 100 artworks, 300 images, 10 images per artwork, 5 viewing rooms, and 20 saved catalogues.
• Studio — Unlimited artworks and viewing rooms, up to 20 media items per artwork, up to 5,000 media items total, 50GB media storage, and 200 saved catalogues.

Free and Starter are limited to 10 images per artwork. Studio is limited to 20 media items per artwork, with original-resolution image and video file-size limits shown at upload. We reserve the right to modify tier limits with reasonable notice.

5. Trial Period

First-time subscribers receive a 14-day free trial on paid plans. No payment is charged during the trial. If you do not cancel before the trial ends, your subscription will automatically convert to the paid plan you selected and you will be billed on the billing interval you selected.

6. Subscriptions & Billing

Web paid subscriptions are billed through Stripe on the billing interval you select. You may cancel at any time; your access continues until the end of the billing period. Refunds are not provided for partial billing periods.

6a. iOS App In-App Purchases

For users of the Artwork Codex iOS app, paid subscriptions are offered as Starter and Studio, each available monthly or annually through Apple In-App Purchase. First-time paid subscriptions include a 14-day free trial where available. Prices are shown in the app before purchase, are localized by Apple, and may vary by region. The following Apple-specific terms apply in addition to the rest of this agreement:

• Auto-renewal — subscriptions automatically renew at the end of each billing period unless cancelled at least 24 hours before the renewal date.
• Account charging — your Apple ID or App Store account is charged at confirmation of purchase and for renewals according to Apple's billing terms.
• Cancellation — manage or cancel your subscription via Settings → Apple ID → Subscriptions on your iOS device, or via the in-app “Manage Subscription” button. Cancelling stops auto-renewal; access continues until the end of the current billing period.
• Refunds — refunds for App Store purchases are handled by Apple under Apple Media Services Terms and Conditions (apple.com/legal/internet-services/itunes). We cannot issue refunds for App Store purchases directly.
• Cross-platform access — Starter and Studio access should apply whether purchased through the iOS App Store or via Stripe on the web. To prevent duplicate charges, we track which platform manages each user's billing; you should only subscribe on one platform at a time.
• Apple's Standard EULA — your use of the iOS app is also governed by Apple's Licensed Application End User License Agreement (apple.com/legal/internet-services/itunes/dev/stdeula). Where these terms conflict with Apple's EULA, Apple's EULA controls.

7. Account Freezing

If your paid subscription lapses (cancelled or expired), your account enters a frozen read-only state. While frozen:

• You can view all your data, export CSV files, and download image archives.
• You cannot create or edit artworks, upload images, generate PDFs, or use viewing rooms and portfolios.
• Your data is never deleted — it remains intact and fully accessible if you resubscribe.

Resubscribing restores full access immediately.

8. Referral Program

Eligible paid subscribers may refer new users via a unique referral link. When a referred user subscribes and makes their first payment, both the referrer and the referred user receive a credit toward their subscription.

• Credits are applied only after the referred user's first paid invoice — not during the trial period.
• Self-referrals are not permitted.
• Referral credits are capped at 25 per calendar year per referrer.
• We reserve the right to void credits obtained through fraud or abuse.

9. Content Ownership

You retain all rights to the content you upload. By using the service, you grant us a limited license to store, display, and process your content solely to provide the service.

10. Public Content

Portfolios and viewing rooms are accessible to anyone with the link. You are responsible for the content you choose to make publicly available. Do not share content you do not have the right to display.

11. Prohibited Content & Conduct

You may not use Artwork Codex to:

• Upload or display content that infringes on the intellectual property rights of others.
• Host illegal, defamatory, or obscene material.
• Abuse, manipulate, or exploit the referral program or other promotional features.
• Attempt to circumvent rate limits, tier restrictions, or security measures.
• Use the service for any purpose other than artwork inventory management.

We may suspend or terminate accounts that violate these terms.

12. Rate Limits & Fair Use

API requests and certain operations (PDF generation, image uploads, exports) are subject to rate limits to ensure fair use and service stability. These limits are applied automatically and are not user-configurable.

13. Limitation of Liability

Artwork Codex is provided "as is" without warranties. We are not liable for any indirect, incidental, or consequential damages arising from your use of the service.

14. DMCA & Copyright

We respect intellectual property rights. See our DMCA Policy for takedown procedures.

15. Changes to Terms

We may update these terms from time to time. Continued use of the service after changes constitutes acceptance of the new terms.

16. Contact

Questions about these terms? Contact us at hello@artworkcodex.com.