Terms of Service

1. Acceptance of Terms

By accessing or using Artwork Codex, you agree to be bound by these Terms of Service. If you do not agree, do not use the service.

2. Description of Service

Artwork Codex provides artwork cataloging, collection management, and related tools for artists and collectors. We offer both free and paid subscription tiers.

3. User Accounts

You are responsible for maintaining the confidentiality of your account credentials and for all activities under your account.

4. Subscription Tiers & Limits

Artwork Codex offers the following tiers:

• Free — Up to 5 artworks, 50 images, 1 viewing room, 3 PDF catalogues.
• Trial — A 14-day free trial available to first-time subscribers. Includes up to 150 artworks, 500 images, unlimited viewing rooms, and 200 catalogues.
• Pro — Unlimited artworks and viewing rooms, up to 5,000 images, 200 catalogues per month.

All tiers are limited to a maximum of 10 images per artwork. We reserve the right to modify tier limits with reasonable notice.

5. Trial Period

First-time subscribers receive a 14-day free trial of the Pro tier. No payment is charged during the trial. If you do not cancel before the trial ends, your subscription will automatically convert to a paid Pro subscription and you will be billed monthly.

6. Subscriptions & Billing

Paid subscriptions are billed monthly through Stripe. You may cancel at any time; your access continues until the end of the billing period. Refunds are not provided for partial months.

7. Account Freezing

If your paid subscription lapses (cancelled or expired), your account enters a frozen read-only state. While frozen:

• You can view all your data, export CSV files, and download image archives.
• You cannot create or edit artworks, upload images, generate PDFs, or use viewing rooms and portfolios.
• Your data is never deleted — it remains intact and fully accessible if you resubscribe.

Resubscribing restores full access immediately.

8. Referral Program

Pro subscribers may refer new users via a unique referral link. When a referred user subscribes and makes their first payment, both the referrer and the referred user receive a credit toward their subscription.

• Credits are applied only after the referred user's first paid invoice — not during the trial period.
• Self-referrals are not permitted.
• Referral credits are capped at 25 per calendar year per referrer.
• We reserve the right to void credits obtained through fraud or abuse.

9. Content Ownership

You retain all rights to the content you upload. By using the service, you grant us a limited license to store, display, and process your content solely to provide the service.

10. Public Content

Portfolios and viewing rooms are accessible to anyone with the link. You are responsible for the content you choose to make publicly available. Do not share content you do not have the right to display.

11. Prohibited Content & Conduct

You may not use Artwork Codex to:

• Upload or display content that infringes on the intellectual property rights of others.
• Host illegal, defamatory, or obscene material.
• Abuse, manipulate, or exploit the referral program or other promotional features.
• Attempt to circumvent rate limits, tier restrictions, or security measures.
• Use the service for any purpose other than artwork inventory management.

We may suspend or terminate accounts that violate these terms.

12. Rate Limits & Fair Use

API requests and certain operations (PDF generation, image uploads, exports) are subject to rate limits to ensure fair use and service stability. These limits are applied automatically and are not user-configurable.

13. Limitation of Liability

Artwork Codex is provided "as is" without warranties. We are not liable for any indirect, incidental, or consequential damages arising from your use of the service.

14. DMCA & Copyright

We respect intellectual property rights. See our DMCA Policy for takedown procedures.

15. Changes to Terms

We may update these terms from time to time. Continued use of the service after changes constitutes acceptance of the new terms.

16. Contact

Questions about these terms? Contact us at hello@artworkcodex.com.