I
Catalog your collection
Detailed records: dimensions, medium, year, pricing. Up to 20 media items per work on Studio, intuitive by design. Filter by status, category, medium, year, location.
§ 01 · The record
A Complete System for Managing Your Art
Built to help artists and collectors stay organized, save time, and present their work beautifully.
Start free
Web dashboard · native iPhone app included
§ 02 · The toolkit
Everything in one place.
II
Present and share
Group works into collections for exhibitions or series. Password-protected viewing rooms with expiry. Public portfolio with logo, headshot, bio, and website embeds for WordPress, Squarespace, Wix, or self-hosted sites.
III
Track sales and contacts
Record sales and generate invoice PDFs. Contacts CRM for collectors, galleries, institutions. Exhibition history per work. Consignment tracking.
IV
Editions and certificates
Track limited editions and print runs with copy records. Auto-numbered Certificates of Authenticity. Printable label sheets with QR codes (4 or 8 per page).
§ 03 · Pricing
Choose the right folio.
Free
Free
A quick way to try the system
- 5 artworks
- 50 images total
- 10 images per artwork
- 1 private viewing room
- 3 saved PDF catalogs
- Prices, enquiries, purchase requests, and gallery links
- No credit card required
Starter
$9
14 day free trialFor a compact working archive · monthly after trial
- 100 artworks
- 300 images
- 5 private viewing rooms
- Public portfolio and website embeds
- External checkout and Available Works
- 20 saved PDF catalogs
- CSV import and export
Studio
$29
14 day free trialOriginal-resolution storage, video, and full studio tools · monthly after trial
- Unlimited artworks
- Studio video uploads up to 2GB each
- 50GB original-resolution image storage
- 20 media items per artwork, 5,000 total
- Unlimited viewing rooms
- Public portfolio and website embeds
- External checkout and Available Works
- 200 saved PDF catalogs
- Documents, sales, COAs, labels
Selling, without the marketplace
Make selected work easy to buy.
Show availability and price, receive an enquiry or purchase request, direct a buyer to your gallery, or add a checkout you control. Keep the buyer, sale, and artwork record connected.
Artwork Codex takes no commission on artwork sales. It does not process the artwork payment.
See how selling works01
Enquire
A low-pressure way for a buyer to ask about an artwork.
02
Request to buy
Confirm availability, delivery, and payment details before the sale.
03
Use your checkout
Starter and Studio can link a checkout owned and operated by the seller.
04
View gallery
Make a gallery relationship clear and send the buyer to its sales page.
§ 04 · iPhone app
Take the archive with you.
Capture new works, make quick edits, and keep records close at hand in the studio, at an opening, or between storage locations. The iPhone app syncs with your Artwork Codex web account.
Download for iPhone
Scan with iPhone camera
§ 05 · Questions
Common questions
What is Artwork Codex?
Artwork Codex is art inventory and catalog software for artists and collectors. It turns a list of artworks into structured records with:
- images
- batch upload and editing
- sales history
- private viewing rooms
- PDF catalogs
- certificates of authenticity
- printable labels
- a public portfolio
- website portfolio embeds
- collections
- editions and print-run tracking
- contacts and CRM
- invoices
- consignment tracking
- exhibition tracking
- provenance, location, tags, dimensions, and weight
- attach documents to artworks
- CSV import and export
- no lock-in, full media export
- smartphone link uploads
- original-resolution image storage
- video uploads and streaming
Is there a free plan?
Yes. The free plan includes 5 artworks, 50 images total (10 per artwork), 1 private viewing room, and 3 saved PDF catalogs. No credit card required.
How much does Artwork Codex cost?
Artwork Codex has a free plan for 5 artworks, Starter from $9/month or $96/year, and Studio from $29/month or $288/year. Starter is for compact archives; Studio includes unlimited artworks, media storage up to 50GB, video uploads and streaming, attach documents to artworks, unlimited viewing rooms, up to 20 media items per artwork, up to 5,000 media items total, and up to 200 saved PDF catalogs. Both paid plans include a 14-day first-time trial.
Can I try it without signing up?
Yes. The live demo on the homepage creates a 10-minute sandbox account with a quick tutorial, sample artworks, collections, a viewing room, portfolio access, and room to add up to 3 of your own artworks. No email required.
Is there an iPhone app?
Yes. Artwork Codex has a native iPhone app for mobile capture, quick edits, offline work, and syncing with the web dashboard.
Is it for artists or collectors?
Both. During onboarding you choose artist, collector, or both. The interface and fields adjust. For example, an artist name field appears for collectors to keep track.
Can I import from a spreadsheet?
Yes. CSV import maps columns automatically and supports all artwork metadata including tags, artist name, provenance, and images.
Can I embed my portfolio on my website?
Yes. Published portfolios include website integrations for WordPress, Squarespace, Wix, and self-hosted websites. Copy the universal embed code or direct embed link from the Portfolio dashboard, and your website stays up to date as you update the saved portfolio in Artwork Codex.
Does Artwork Codex take commission on artwork sales?
No. Artwork Codex takes no commission on artwork sales and does not process the artwork payment. The seller remains responsible for payment, tax, delivery, cancellations, returns, refunds, and disputes. Learn more about selling art online with Artwork Codex.
Is Artwork Codex here to stay?
Yes. Artwork Codex is built as a long-term product for artists and collectors who need a dependable system of record. The business is intentionally lean and sustainable, with paid plans priced to keep the platform running, improving, and accessible over time.
Do I own my data?
Yes. Paid accounts can export the full library as CSV, and Studio can download media assets as a ZIP. Data is stored under row-level security.
What does a certificate of authenticity include?
The COA includes the artwork image and can optionally include the title, year, medium, dimensions, edition number, a signature field, and a unique auto-generated certificate number. It is rendered in EB Garamond typography and issued as a PDF.
Website integrations
Your portfolio, on your own site.
Publish a portfolio in Artwork Codex, then place it on WordPress, Squarespace, Wix, or a self-hosted website. The embedded portfolio stays connected, so changes you make in Artwork Codex can appear on your website without rebuilding the page.