I
Catalog your collection
Detailed records: dimensions, medium, year, pricing. Up to 20 media items per work on the Studio plan, intuitive by design. Filter by status, category, medium, year, location.
One art system
- catalog your work
- build your portfolio
- create viewing rooms
- sell your work
- make PDF catalogs
- store original images
- host video
- stay organized on the go
- create invoices
- track sales
- track exhibitions
- import in bulk
- print labels
- issue certificates
- organize collections
- manage editions
- export everything
Everything connected to each artwork.
II
Present and share
Group works into collections for exhibitions or series. Password-protected viewing rooms with expiry. Public portfolio with logo, headshot, bio, and website embeds for WordPress, Squarespace, Wix, or self-hosted sites.
III
Track sales and contacts
Record sales and generate invoice PDFs. Contacts CRM for collectors, galleries, institutions. Exhibition history per work. Consignment tracking.
IV
Editions and certificates
Track limited editions and print runs with copy records. Auto-numbered Certificates of Authenticity. Printable label sheets with QR codes (4 or 8 per page).
Simple pricing
Save up to 17%
Free plan
Free
A quick way to try the system
No credit card required.
- 5 artworks
- 50 images total
- 10 images per artwork
- 1 private viewing room
- 3 saved PDF catalogs
- 1 Certificate of Authenticity
- Public portfolio and website embeds
- Prices, enquiries, purchase requests, and gallery links
- No credit card required
Starter plan
$8/mo
For a compact working archive
$96 billed annually after trial
- 100 artworks
- 300 images
- 5 private viewing rooms
- Public portfolio and website embeds
- 10 images per artwork
- 20 saved PDF catalogs
- 1 Certificate of Authenticity
- CSV import and export
Studio plan
$24/mo
Original-resolution storage, video, and full studio tools
$288 billed annually after trial
- Unlimited artworks
- Team access for you and up to 5 teammates
- Studio plan video uploads up to 2GB each
- 50GB original-resolution image storage
- 20 media items per artwork, 5,000 total
- Unlimited viewing rooms
- Public portfolio and website embeds
- Private artwork documents
- 200 saved PDF catalogs
- Documents, sales, unlimited COAs, labels
Show buyers what’s available
Show availability and price, receive an enquiry or purchase request, or direct a buyer to your gallery. Online payments are not currently available.
Artwork Codex takes no commission on artwork sales. It does not receive or hold the seller's money.
See how selling works01
Enquire
A low-pressure way for a buyer to ask about an artwork.
02
Request to buy
Confirm availability, delivery, and payment details before the sale.
03
View gallery
Make a gallery relationship clear and send the buyer to its sales page.
Manage your artwork from your iPhone
Capture new works, make quick edits, and keep records close at hand in the studio, at an opening, or between storage locations. The iPhone app syncs with your Artwork Codex web account.
Download for iPhone
Scan with iPhone camera
Questions about Artwork Codex.
What is Artwork Codex?
Artwork Codex is art inventory and catalog software for artists and collectors. It turns a list of artworks into structured records with:
- images
- batch upload and editing
- sales history
- private viewing rooms
- PDF catalogs
- certificates of authenticity
- printable labels
- a public portfolio
- website portfolio embeds
- collections
- editions and print-run tracking
- contacts and CRM
- invoices
- consignment tracking
- exhibition tracking
- provenance, location, tags, dimensions, and weight
- attach documents to artworks
- CSV import
- paid CSV export and Studio plan media ZIP export
- smartphone link uploads
- original-resolution image storage
- video uploads and streaming
Is there a free plan?
Yes. The Free plan includes 5 artworks, 50 images total (10 per artwork), 1 private viewing room, and 3 saved PDF catalogs. No credit card required.
How much does Artwork Codex cost?
Artwork Codex has a Free plan for 5 artworks, a Starter plan from $9/month or $96/year, and a Studio plan from $29/month or $288/year. The Starter plan is for compact archives; the Studio plan includes unlimited artworks, team access for you and up to 5 teammates, media storage up to 50GB, video uploads and streaming, attach documents to artworks, unlimited viewing rooms, up to 20 media items per artwork, up to 5,000 media items total, and up to 200 saved PDF catalogs. Both paid plans include a 14-day first-time trial.
Can I try it without signing up?
Yes. The live demo lets you explore Artwork Codex for 10 minutes with sample records. No email is required. If you add your own artworks, choose Keep my artworks before time runs out, then create and verify an account on the Free plan in the same browser within 24 hours. Sample data and unsaved changes are not copied.
Is there an iPhone app?
Yes. Artwork Codex has a native iPhone app for mobile capture, quick edits, offline work, and syncing with the web dashboard.
Is it for artists or collectors?
Both. During onboarding you choose artist, collector, or both. The interface and fields adjust. For example, an artist name field appears for collectors to keep track.
Can I import from a spreadsheet?
Yes. CSV import maps common columns for artwork metadata, including tags, artist name, and provenance. Images are added separately so each upload remains attached to the correct artwork record.
Can I embed my portfolio on my website?
Yes. Published portfolios include website integrations for WordPress, Squarespace, Wix, and self-hosted websites. Copy the universal embed code or direct embed link from the Portfolio dashboard, and your website stays up to date as you update the saved portfolio in Artwork Codex.
Does Artwork Codex take commission on artwork sales?
No. Artwork Codex takes no transaction commission and does not become the seller. Artists can receive enquiries and purchase requests now. Online payments are not currently available. Learn more about selling art online with Artwork Codex.
Can I start on the Free plan and upgrade later?
Yes. Start with 5 artworks on the Free plan, with no card or time limit. Your records stay in the same account if you later upgrade.
Can I work with a team?
Yes. Studio includes team access for the account owner and up to five teammates. The owner manages invitations and access on the web; teammates can sign in on supported devices.
Do I own my data?
Yes. Paid accounts can export records as CSV, and the Studio plan can download media as ZIP files.
What does a certificate of authenticity include?
A COA can include the artwork image, title, year, medium, dimensions, edition number, a signature field, and a unique certificate number. You choose which details appear.
Website integrations
Add your portfolio to your own website.
Publish a portfolio in Artwork Codex, then place it on WordPress, Squarespace, Wix, or a self-hosted website. The embedded portfolio stays connected, so changes you make in Artwork Codex can appear on your website without rebuilding the page.