Viewing rooms
Viewing room software for artists
A public portfolio is for broad visibility. A viewing room is for a specific conversation. It gives you a private, curated way to show selected works to collectors, galleries, and advisors without sending a loose folder of images.
See how a viewing room works in practice
The live demo lets you experience the dashboard flow first. If private sharing is part of your sales process, this is one of the fastest ways to see whether Artwork Codex fits.
Useful for collectors, galleries, art fairs, studio visits, and follow-up sales conversations.
When a viewing room is better than a portfolio
Portfolio pages are excellent for broad discovery. Viewing rooms are better when you want to show a curated subset of work for a specific conversation. That might be a collector follow-up, a fair preview, or a tailored selection for a gallery.
The difference is intent. A portfolio says “here is my work.” A viewing room says “here is the set of works I want you to see right now.”
What artists should look for
- Private share links instead of public discovery only
- Password protection when needed
- The ability to show a curated selection, not the whole archive
- Strong artwork images and clear details per work
- Fast setup from existing inventory records
The best viewing room tools reduce prep work. If you have to rebuild the selection and rewrite the artwork details every time, the feature becomes harder to use consistently.
Why private sharing converts better than loose files
Sending a PDF or folder of images can work, but private viewing rooms feel cleaner and easier to browse. The collector sees a coherent group of works, the details stay attached to each piece, and the overall presentation feels more intentional.
That is especially useful when the works are pulled directly from your inventory, because any updates to the underlying records make the room easier to maintain over time.
Artwork Codex and viewing rooms
In Artwork Codex, viewing rooms sit beside the inventory instead of outside it. That means you can select works from your records, control visibility, password-protect the room, and keep the presentation aligned with the same images and data used elsewhere in the platform.