Comparison
Artwork Codex vs ArtCloud
ArtCloud bundles inventory with a storefront and sales pipeline. Artwork Codex is focused on the archive itself: original media, direct video upload, private sharing, portfolios, catalogs, COAs, labels, and data export at a lower annual price. Here's how they compare for artists and collectors.
Lower annual cost
Starter is $96/year, and Studio unlocks unlimited artworks at $288/year. ArtCloud's paid artist inventory plans start higher once annualized.
Actual video in the record
Studio uploads and plays video files directly. ArtCloud's public artist pricing describes dynamic media links for website pages, which is not the same as preserving the video inside the archive.
Focused, not storefront-first
ArtCloud is stronger for storefronts. Artwork Codex is built around inventory, private sharing, portfolio, and documentation.
Feature-by-feature comparison
Pricing & Plans
| Feature | Artwork Codex | ArtCloud |
|---|---|---|
| No-cost start | Free archive plan plus live demo | Limited free artist tier |
| Entry paid inventory plan | Starter $96/year; Studio $288/year | Artist Manager Basic about $313/year billed annually |
| Website-only entry plan | Public portfolio included | Artist Website Basic about $205/year billed annually |
| Unlimited artworks | Studio $288/year | Pro Plus, about $1,069-$1,609/year depending on module |
| Free trial | 14-day first-time paid-plan trial | 14-day trial |
Core Inventory
| Feature | Artwork Codex | ArtCloud |
|---|---|---|
| Artwork cataloging | ||
| Media per artwork | Studio: 20 media items, direct video upload, original image storage | Plan/module dependent |
| Direct video upload | Studio videos up to 2GB with playback | No direct archive upload highlighted; website media links can reference YouTube |
| Original image storage | Studio originals up to 250MB each, 50GB quota | Inventory uploads and documents |
| Configurable inventory codes | Basic | |
| Edition & print run tracking | ||
| Consignment management | ||
| Exhibition history per artwork | ||
| Batch edit & renumber | Basic | |
| CSV import with smart mapping |
Sharing & Presentation
| Feature | Artwork Codex | ArtCloud |
|---|---|---|
| Private viewing rooms | Unlimited on Studio | Plan-dependent |
| Password-protected sharing | Plan-dependent | |
| Public artist portfolio | ||
| Portfolio custom branding | Templates, logo, headshot, light/dark modes | Website builder plans |
| PDF catalog generation | 200 saved on Studio | Plan-dependent |
| Viewing-room first workflow | Built into archive records | Commerce and website-led |
Documents
| Feature | Artwork Codex | ArtCloud |
|---|---|---|
| Certificate of Authenticity | Generated on Studio | Collateral export workflow |
| Exhibition labels with QR codes | Wall tags / collateral workflow | |
| Invoice PDFs | ||
| Label sheet layouts (4 or 8/page) | Plan/workflow dependent |
Sales & Contacts
| Feature | Artwork Codex | ArtCloud |
|---|---|---|
| Sales tracking | ||
| Contacts CRM | ||
| Sales pipeline | Basic | Advanced |
| Storefront / online shop |
Data & Platform
| Feature | Artwork Codex | ArtCloud |
|---|---|---|
| CSV export | ||
| Media ZIP export | Studio | Plan/workflow dependent |
| Account type (artist / collector / both) | Artist/gallery focused | |
| Row-level data security | Not specified |
See the workflow before you compare pricing tables
Launch the live demo to see the inventory, viewing room, portfolio, and PDF generation end-to-end.
Free plan included. No credit card required.
Where ArtCloud has the edge
Built-in storefront
ArtCloud bundles an e-commerce storefront with checkout, which Artwork Codex does not. If selling directly through a website- embedded storefront is central to your practice, that's a real advantage.
Sales pipeline
ArtCloud includes a more elaborate deal and pipeline management layer. Artwork Codex keeps sales tracking simpler — a sale record per artwork with contact, price, and date.
Where Artwork Codex is stronger
Original media and direct video
Studio stores original-resolution images and uploads video files directly to the artwork record for playback. Embedding a YouTube link can be convenient for marketing pages, but it does not keep the video file in your archive.
Documents artists actually need
COAs, printable labels with QR codes, invoices, saved catalogs, private artwork documents, and media export live in the same focused Studio subscription.
Portfolio branding
Upload a logo, headshot, bio, and switch between light and dark mode. It's a polished, professional public portfolio you can share without building a separate website.
Full data portability
Export your artwork data as CSV, and use Studio when you need a ZIP archive of your media. Full ownership of your records, with no lock-in.
Collector-friendly account type
Choose artist, collector, or both as your account type. The UI changes accordingly — an artist-name field for collectors, a display-name field for artists — so the tool fits whichever side of the transaction you're on.
Start cataloging in under two minutes
Launch the live demo with sample work, or sign up and start adding your own.
Free plan included. No credit card required.
Frequently asked questions
Can I move my inventory from ArtCloud to Artwork Codex?
Yes. Export CSV from ArtCloud, then import it into Artwork Codex using the built-in CSV import with smart field mapping. Images can be re-uploaded directly or via bulk quick-add.
Does Artwork Codex have an online shop?
Not a full e-commerce storefront with checkout. If that's core to your practice, ArtCloud is the stronger fit. Artwork Codex focuses on inventory, viewing rooms, portfolio, and documents.
What about my data if I cancel?
Your data is never deleted. Paid accounts can export CSV files, and Studio can export a media ZIP. If you cancel, your account reverts to read-only mode — data stays intact, and resubscribing restores full access.
Is there really a permanent free plan?
Yes. 5 artworks with no time limit. Sign up takes under a minute and no card is required.