Art Inventory Software
Art Inventory Software Alternatives for 2026
Whether you're outgrowing a spreadsheet or comparing paid tools, here are the art inventory platforms worth considering, with pricing annualized so the real cost is easier to see.
What to look for in art inventory software
The right art inventory tool depends on your needs, but most artists and collectors should look for these core capabilities:
- Image management with multiple images per artwork and easy reordering
- Detailed records for dimensions, medium, year, pricing, provenance, and edition info
- Collections and organization by series, exhibition, or theme
- Sharing tools such as viewing rooms or galleries for curated selections
- Documents such as COAs, labels, invoices, and PDF catalogues
- Data portability through CSV import and export
- Affordable pricing, especially for emerging artists and solo collectors
The options, compared
Artwork Codex
Individual artists and collectors comparing a free entry point with lower-priced annual archive plans
Strengths
- Free plan with 5 artworks, no time limit, and no card required
- Starter plan trial, then $96/year for 100 artworks, 300 images, 5 viewing rooms, and 20 saved PDF catalogues
- Studio plan trial, then $288/year for unlimited artworks, unlimited viewing rooms, 20 media items per artwork, 5,000 media items total, 50GB media storage, direct video uploads, documents, and 200 saved PDF catalogues
- Password-protected viewing rooms and a branded public portfolio
- Certificate of Authenticity generation and printable exhibition labels
- Edition tracking and consignment management
- CSV import and export, plus Studio plan media ZIP export
Limitations
- –Newer native iOS app with a smaller mobile feature surface than the longer-established incumbents
- –Newer platform with smaller user base
- –10 images per artwork on the Free and Starter plans; 20 media items per artwork on the Studio plan, with account-level media and storage caps by plan
Artwork Archive
Artists who want an established platform with a native iOS app
Strengths
- Established platform with large user base
- Native iOS app
- Well-known 100-piece entry plan for artists getting started
- COA, QR label, CRM, reports, and public profile tools
- Reports and insights
- Strong educational content and blog
Limitations
- –No ongoing free plan (14-day trial only)
- –Unlimited artworks require the Master tier at $432/year when paid annually
- –Private rooms and document storage sit above the entry artist plan
- –Video is handled through external YouTube/Vimeo links rather than direct archived uploads
ArtCloud
Artists or galleries who want inventory tied to a storefront and sales pipeline
Strengths
- Free artist tier with up to 50 artworks
- Artist website and storefront options
- CRM, invoicing, payments, and pipeline features on paid plans
- Higher-tier plans scale to large sales operations
Limitations
- –Website and inventory-management plans have different prices and feature sets
- –More commerce-focused than archive-focused
- –Plan and module choices can be harder to compare
ArtBinder
Galleries and art dealers with larger budgets
Strengths
- Powerful presentation tools
- Built for gallery workflows
- iPad app for in-person presentations
Limitations
- –Annual starting cost is about $2,340 before any add-ons
- –Designed around gallery workflows rather than solo practice
- –Much more expensive than the Artwork Codex Studio plan at $288/year
Artlogic
High-end galleries and established artists with complex needs
Strengths
- Comprehensive gallery management
- Website integration
- Art fair and exhibition management
Limitations
- –Annual cost is much higher than the Artwork Codex Studio plan when you need the wider platform
- –Broader gallery feature surface than a focused individual archive
- –Most relevant when you need gallery-scale CRM, websites, or team operations
Spreadsheets (Excel / Google Sheets)
Artists with very small collections who want maximum flexibility
Strengths
- May already be available and familiar
- Complete control over fields and layout
- Easy to start
Limitations
- –Images and linked files require manual conventions
- –Sharing permissions and presentation depend on the spreadsheet setup
- –COAs, labels, and polished PDFs require separate templates, add-ons, or manual work
- –Requires more manual upkeep as the collection grows
- –Mobile usability depends on the spreadsheet tool and custom layout
- –Automation depends on formulas or custom setup
Try the workflow before you compare another pricing table
Launch the live demo, then use Keep my artworks if you want eligible personal records copied into a new verified account on the Free plan.
Paid checkout requires a card. Cancel anytime. The Free plan remains available without a card.
Free plan included. No credit card required.
Why artists are looking for Artwork Archive alternatives
Artwork Archive has been the go-to art inventory software for years, and it's a solid tool. But as the art world evolves, artists and collectors are also looking for modern interfaces, simpler sharing, lower annual pricing, and a genuine free tier.
The annual math matters. The Artwork Codex Starter plan is $96/year for a compact 100-artwork archive, and the Studio plan is $288/year for unlimited artworks, original-resolution image storage, and direct video upload. Artwork Archive's artist plans currently start at $108/year for 100 pieces, while unlimited artworks require the Master plan at $432/year when paid annually.
We keep competitors in this list when they are genuinely useful alternatives. ArtCloud is stronger if you need a storefront and a sales pipeline. Artlogic and ArtBinder make more sense for gallery teams with larger budgets. If the question is annual value for a solo artist or collector maintaining an archive, Artwork Codex has lower published annual prices than the gallery-scale options above.
Pricing sources
Pricing checked 17 July 2026 against the official Artwork Archive, ArtCloud, ArtBinder, and Artlogic pricing pages. Plans can change; if you spot an error, email hello@artworkcodex.com.
Frequently asked questions
Can I switch from Artwork Archive to Artwork Codex?
Yes. Export your data as CSV from Artwork Archive, then import it into Artwork Codex using our CSV import tool. The smart field mapping will match your columns automatically.
Do I need to pay to try Artwork Codex?
No. The Free plan includes 5 artworks with no time limit. You can also start a 14-day trial on either paid plan when you're ready for more.
Which options offer a free starting point?
Artwork Codex has a Free plan for 5 artworks with no time limit and a live demo for trying the broader archive workflow without signing up. Personal artwork records saved in the demo can use Keep my artworks to move eligible records into a new verified account on the Free plan in the same browser. ArtCloud publishes a separate free artist tier, while a spreadsheet can also be a no-cost starting point with more manual setup.
Is a spreadsheet good enough for art inventory?
Spreadsheets can work for small collections, but image handling, document generation, and private presentation usually require separate tools or manual setup as the archive grows.