Comparison
Artwork Codex vs Artwork Archive
Both platforms help artists catalog and manage their artwork. Here's an honest, feature-by-feature comparison to help you choose the right tool.
Free plan plus live demo
Try the full workflow in the browser, then use Keep my artworks to copy eligible personal records into a new account on the Free plan with no time limit.
Studio plan media is more than images
The Studio plan includes original-resolution image storage, direct video upload and playback, private documents, media ZIP export, and 200 saved catalogs.
Lower unlimited annual cost
The Studio plan is $288/year for unlimited artworks and rooms. Artwork Archive's unlimited artist tier is $432/year when paid annually.
Feature-by-feature comparison
Pricing & Plans
| Feature | Artwork Codex | Artwork Archive |
|---|---|---|
| Free plan | Yes, 5 artworks with no time limit | No ongoing free plan; 14-day trial |
| Starting paid plan | Starter plan $9/month or $96/year, 100 artworks | $9/month paid annually ($108/year) or $10/month, 100 pieces |
| Unlimited artworks | Studio plan $29/month or $288/year | Master $36/month paid annually ($432/year) or $42/month |
| Paid-plan trial | 14-day first-time trial | 14-day trial |
Core Inventory
| Feature | Artwork Codex | Artwork Archive |
|---|---|---|
| Artwork cataloging | Yes | Yes |
| Media model | Studio plan: 20 media items per artwork, direct video upload, original image storage | 30 images per piece; external YouTube/Vimeo links for video |
| Original image files | Studio plan originals up to 250MB each, 50GB storage quota | Original image files up to 30MB each |
| Direct video upload | Studio plan videos up to 2GB with playback | No direct upload; external video links |
| Custom inventory codes | Yes | Yes |
| Configurable code templates | Yes | No |
| Dimensions, medium, year, pricing | Yes | Yes |
| Edition & print run tracking | Yes | Yes |
| Consignment management | Yes | Yes |
| Exhibition history | Yes | Yes |
| Advanced search & filters | Yes | Yes |
| Bulk upload (quick add) | Yes | Yes |
| Batch edit & renumber | Yes | No |
Sharing & Presentation
| Feature | Artwork Codex | Artwork Archive |
|---|---|---|
| Private viewing rooms | Starter plan: 5; Studio plan: unlimited | Professional and Master |
| Password-protected sharing | Yes | Private Rooms on paid tiers |
| Public artist portfolio | Yes | Yes |
| Portfolio presentation | Gallery templates, cover entry, logo, headshot, bio, light/dark modes | Public profile website |
| Website portfolio embeds | Universal embed code and direct embed link | Universal embed code and direct embed link on eligible paid plans |
| PDF catalogs / reports | 200 saved on the Studio plan | Reports and catalog pages |
| Saved PDF history | Yes | Yes |
Documents & Certificates
| Feature | Artwork Codex | Artwork Archive |
|---|---|---|
| Certificate of Authenticity (COA) | 1 on Free/Starter; unlimited on Studio | Yes |
| Invoice generation | Yes | Online invoicing |
| Printable labels with QR codes | Yes | Yes |
| Label sheet layouts | 4 or 8 per page | 2, 4, or 10 per page |
| Artwork documents | Private documents on the Studio plan | Professional and Master |
Sales & Contacts
| Feature | Artwork Codex | Artwork Archive |
|---|---|---|
| Sales tracking | Yes | Yes |
| Contacts CRM | Yes | Yes |
| Invoice PDFs | Yes | Yes |
| Auto sale status updates | Yes | Yes |
Data & Import/Export
| Feature | Artwork Codex | Artwork Archive |
|---|---|---|
| CSV import | Yes | Yes |
| CSV export | Yes | Yes |
| Media ZIP export | Studio plan | Original image download/share options |
Platform
| Feature | Artwork Codex | Artwork Archive |
|---|---|---|
| Mobile-responsive web app | Yes | Yes |
| Native mobile app | iPhone app plus mobile-responsive web app | iOS |
| Artist + collector account types | One account can be artist, collector, or both | Separate artist, collector, and organization plans |
| Row-level security | Yes | Not specified |
Try the product before you compare another pricing table
Launch the live demo, then use Keep my artworks if you want eligible personal records copied into a new verified account on the Free plan.
Paid checkout requires a card. Cancel anytime. The Free plan remains available without a card.
Free plan included. No credit card required to sign up.
Where Artwork Codex stands out
Direct video upload and original media storage
The Studio plan now supports direct video uploads up to 2GB per file, dashboard lightbox playback, and original-resolution image storage up to 250MB per image. Artwork Archive's public help documents describe YouTube and Vimeo video links rather than direct video upload, which means the video stays dependent on an external hosting account instead of being preserved inside the artwork archive itself.
Password-protected viewing rooms
Both platforms offer private viewing rooms on paid plans. Artwork Codex includes password protection, expiry dates, and unlimited rooms on the Studio plan ($29/month or $288/year), giving you a simple way to share curated selections with collectors and galleries without them needing an account.
Portfolio with custom branding
Both platforms include a public artist presence. Artwork Codex is built around portfolio templates, a separate cover entry, selected works or collections, optional logo display, headshot, bio, contact links, and light or dark presentation.
Certificates of Authenticity
Artwork Archive also supports COA generation, so this is no longer a one-sided feature comparison. Artwork Codex includes one COA on Free and Starter, while Studio adds unlimited COAs alongside unlimited artworks, viewing rooms, catalogs, labels, invoices, documents, media storage, and media export.
Exhibition labels with QR codes
Print professional labels for exhibitions and galleries in sheets of 4 or 8. Each label can include a QR code linking to the artwork's public page. Artwork Archive also has mature QR label reports, so this is a feature to compare by layout, workflow, and annual cost rather than by simple availability.
A free tier with no time limit
Artwork Archive offers a 14-day trial and then requires a paid subscription. Artwork Codex includes a Free plan with up to 5 artworks, with no time limit and no credit card required. This lets you start a small archive and assess the workflow before committing to a paid plan.
When Artwork Archive may fit better
Native mobile app
Artwork Archive offers a mature dedicated iOS app. Artwork Codex now also has a native iPhone app, plus the mobile-responsive web dashboard for browser access.
Many still-image detail shots
Artwork Archive allows up to 30 images per artwork. Artwork Codex The Studio plan allows 20 media items per artwork, but those media items can include direct video uploads and original-resolution image storage. If you routinely need more than 20 still images on one record, compare that workflow carefully.
Mature reporting library
Artwork Archive has a broad, mature reporting system, including catalog pages, certificates, and several QR label formats. If reporting variety matters more than annual price, it deserves a close look.
We believe in honest comparisons. Every platform has strengths, and the right choice depends on your specific needs.
Start cataloging your artwork today
Try the live demo, then use Keep my artworks if you want eligible personal records copied into a new verified account on the Free plan.
Paid checkout requires a card. Cancel anytime. The Free plan remains available without a card.
You can explore the dashboard with sample works before creating an account.
Pricing checked 17 July 2026 against the official Artwork Archive pricing page. Plans can change; if you spot an error, email hello@artworkcodex.com.
Frequently asked questions
Can I import my data from Artwork Archive?
Yes. Export your data as CSV from Artwork Archive and import it directly into Artwork Codex using our CSV import tool with smart field mapping.
Is there really a free plan?
Yes. The Free plan includes up to 5 artworks with no time limit. No credit card required to sign up.
What happens to my data if I cancel?
Cancellation and account deletion are separate actions. Under the current product contract, cancelling a paid subscription moves the account to read-only mode and does not itself submit an account-deletion request. Resubscribing restores editing access; an explicit deletion request follows the separate account-deletion process.
Is my data secure?
Yes. All data is protected with row-level security policies, meaning only you can access your records. Images are stored on a global CDN with signed uploads.