Artwork Codex — at a glance

One-sentence description

Artwork Codex is art inventory and catalog software for artists and collectors.

One-paragraph description

Artwork Codex turns a list of artworks into structured records with images, videos, pricing, sales history, viewing rooms, PDF catalogs, certificates of authenticity, printable labels, and a public portfolio that can also be embedded on an existing website — all in one place. It is built for practicing artists, emerging galleries, private collectors, and estates who need professional artwork records without enterprise software.

Key facts

• Product: web-based art inventory and catalog software
• Website: artworkcodex.com
• iPhone app: available on the App Store
• Founded: 2025
• Made by: Implicit Studio
• Free plan: free, no credit card required
• Free limits: 5 artworks, 50 images, 1 viewing room, 3 saved PDF catalogs
• Starter plan: USD $9/mo or $96/yr; GBP £7/mo or £72/yr; EUR €8/mo or €84/yr after a 14-day first-time trial
• Starter limits: 100 artworks, 300 images, up to 10 images per artwork, 5 viewing rooms, 20 saved PDF catalogs
• Studio plan: USD $29/mo or $288/yr; GBP £24/mo or £240/yr; EUR €29/mo or €288/yr after a 14-day first-time trial
• Studio limits: unlimited artworks and viewing rooms, private artwork documents, COA generation, 20 media items per artwork, up to 5,000 media items total, 50GB Studio media storage, original-resolution image uploads up to 250MB/file, video uploads up to 2GB/file, and 200 saved PDF catalogs
• Live demo: available at artworkcodex.com/api/demo/start — a 10-minute sandbox account with onboarding and sample data, no signup required
• Languages: English
• Pricing currencies: USD, GBP, and EUR via Stripe

Who it serves

• Emerging and mid-career artists managing their own inventory
• Private collectors maintaining provenance, purchase records, and insurance documentation
• Small galleries and studios tracking consignments, sales, and contacts
• Estates and archives organising historical artwork records

Feature list

• Artwork inventory with up to 20 media items per work on Studio
• Native iPhone app for mobile capture, quick edits, offline work, and sync with the web dashboard
• Direct Studio video upload and playback, plus original-resolution image storage
• Custom inventory code templates with tokens for prefix, year, and sequence
• Collections and tags for organising work
• Password-protected viewing rooms with expiry dates and portfolio gallery templates
• PDF catalog generator with configurable fields, layouts, and branding
• Certificate of authenticity (COA) generator with optional signature image
• Printable labels with QR codes linking to the public portfolio
• Contacts CRM for collectors, galleries, and institutions
• Sales tracking with invoice PDF generation
• Consignment tracking with status and gallery contact links
• Edition tracking for printmakers and photographers
• Public artist portfolio at a personal subdomain with logo, bio, dark mode, and About drawer
• Website portfolio integrations with universal embed code and direct embed link for WordPress, Squarespace, Wix, and self-hosted sites
• CSV import with smart field mapping
• Data export: CSV on paid plans, plus media ZIP export on Studio
• 14-day free trial on paid plans

What makes it different

• A live demo that lets visitors use the full dashboard in under thirty seconds — with seeded artworks, viewing rooms, and a sale — without creating an account
• A free plan that is genuinely free: five artworks, images, a viewing room, and three PDF catalogs, without a credit card
• Simple Free / Starter / Studio pricing with no per-user add-ons
• Full data export on every tier — users always own and can retrieve their records
• Dual-audience design: onboarding adapts the interface for artists, collectors, or both

Tech stack

Next.js 14 (App Router, TypeScript), Supabase (PostgreSQL with row-level security and private original image storage), Cloudinary for compressed display images, Bunny Stream for video, Stripe for billing, @react-pdf/renderer for PDF generation, and Tailwind CSS with shadcn/ui for the interface.

Contact

For press enquiries, partnerships, or comment requests, email hello@artworkcodex.com. Abuse reports go to abuse@artworkcodex.com.

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